Acknowledgement of Company Shared Documents

It is possible in HRSimplified to share documents on a company wide level with employees. An example of this would be a policy document.

HR and the organization requires a Employee to acknowledge that they have read this document for their records.

To set up a Document to acknowledge it, start by uploading the document under Company menu -> Organisation Shared Documents.

Make sure to switch on the Acknowledgement Require switch before submitting the document. 

Once the Document is uploaded it is visible what documents are requesting a Acknowledgemen, in the Company menu -> Organisation Shared Documents gird.

From the Employees view the Employee will log in, and navigate to their My Documents tab.

The Employee will see all the Company Shared documents and the ones that require Acknowledgement is clearly marked.

The Employee will use the Action Menu to Acknowledge the document. It will mark it as acknowledged and download a copy to the employees browser so that they have a copy.

Once the Acknowledgement is completed the Employee Record contains a Shared Organisation Documents tab that will indicate what documents have been acknowledged that the employee.

For a Detailed list of the Employees that have and have not acknowledged a document, navigate to the Company menu -> Organisation Shared Documents grid and use the Action menu to download a report per document that indicates all employees in the company and if they have acknowledged the document or not. Allowing HR to follow up with specific people that have not yet acknowledged the document. 

A Excel spreadsheet will be downloaded that contain the data.