How to manage Job Description

With central Job Descriptions that exist in HRSimplified it is possible to setup Generic job descriptions for each job title.

These job descriptions are then displayed to Employees to see what their Job Description is.

If a Employee does not have the standard job description for that job title it can be customised for the employee on their employee record.

Setup Company Wide Job Descriptions

To setup Job Descriptions for your positions, navigate to the HR Planning Menu.

Navigate to HR Planning -> Capacity Planner this section will show a list of job titles that currently have Employees assigned to them. If a new position is created and not filled with any Employees yet, the job title will not be on the list, you will need to add it by selecting the Manage Positions Capacity in the top right hand corner. 

Select the job title you want to add a Job Description to by clicking on the Action menu and Edit.

Once the Job description is added update it and it is ready to use as a Job Description for the Employees.

Navigate to the Employee profile by going to the HR Administration menu -> All Employees and Select the Employee in question to Edit their profile. 

Navigate to the Employee Tab, and look for the Job Description tab. 

The Job Description will still be empty, you can now start to add the Job description if a Custom one is needed that is different from the Central Job Descriptions added to the system.

If you need to apply the Central Job Description that is setup by your HR Team, then simply click the Generate Default button to pull in the Central Job Description

Once the Job Description is completed, update the record to save the Employee profile.

The Employee can now see their own Job Description in their Employee Self Service section under Home -> My Profile -> Job Description