Making an Employee Inactive or Deleting them

When a Employee leaves the Employment of a Company, or their Contract ends, the HR responsibility does not end. 

The Employee data needs to the kept and filed for any future needs or reporting.

The HR Executive has two options, the Employee can be Deleted or made In-Active. 

The In-Active Status means that the Employee can still be accessed (Viewed) and if need be re-instated by the Support team if needed. The Deleted Status means that the Employee and all access to the data is removed from the system. 

When the Employee is set to In Active, the user account of the Employee must first be set set to inactive  to ensure that they cannot log in access data they are not allowed to.

In HRSimplified it is Possible for a HR Executive to set a Employee to Inactive and still access the Employees data to ensure they can still have access to the Employee data.

To Disable an Employee the HR Executive or HR Admin needs to navigate to the HR Administration -> All Employees list.

Select the Relevant employees Action Drop down, and click on the Disable Menu Option.

Make sure to select Disable, and not Delete. 

In HRSimplified an Employee can also be Deleted this is a permanent status, the Employee records are removed form view in HRSimplified, but the historical data is stored in the system and can be retrieved by the Support team for a period of 5 years.

Once the Employee as been set to In Active, the Employee will be removed form All Employees. The Employee will now be available to View (only) on the Disabled Employees Menu.  This can be found under HR Administration -> In-Active Employees.

When the Employee record is opened, it displays the data as it was when the Employee was set to Inactive. The data can not be Edited.

Please Note: a Storage fee is payable for all In active Employees, but not for Deleted Employees.